For venues

Insurance requirements, minus the confusion.

One clean page every couple can hand their vendors — exactly what coverage you require, by vendor type, with limits and deadlines spelled out. Fewer emails, cleaner paperwork.

Every professional working your event carries insurance and submits a certificate (COI) before the day. Share these requirements with each vendor — here's exactly what they need.

Required of every vendor
Commercial General Liability
$1,000,000 per occurrence · $2,000,000 aggregate
Additional insured
“Wildflower Farm, LLC” named on the certificate
Certificate holder
Wildflower Farm · 24 Orchard Lane, Hudson Valley, NY
Deadline
Uploaded no later than 30 days before the event
Where to send
The shared COI drive folder linked in your planning portal
By vendor type
Caterer
  • General liability
  • Liquor liability (if serving)
  • Workers’ compensation
  • Auto liability (delivery)
Bar / Beverage
  • General liability
  • Host liquor liability
  • Workers’ compensation
Photographer / Video
  • General liability
  • Drone endorsement (if flying)
Florist
  • General liability
  • Auto liability (delivery & install)
Band / DJ
  • General liability
  • Equipment coverage
Planner / Coordinator
  • General liability
  • Professional liability
Rentals & Décor
  • General liability
  • Auto liability
  • Installation / property coverage
Hair & Makeup
  • General liability
  • Professional liability
Transportation
  • Commercial auto ($1.5M)
  • General liability
  • Licensed operators
Your own version

Want your COI requirements this clear?

Request an invitation and we'll set up yours — your limits, your wording, your deadlines — linked right inside each couple's planning portal so the certificates actually show up on time.

No spam, ever. Just your invitation when a place opens.

Keep going

More free tools.

Every one of these is free to use and built the same way — try them, or have your own version built into Runshow.

See all 13 free tools →

Built for venues, planners, florists and bands & DJs. See how Runshow is priced or what it would save you.

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Request your invitation.

Runshow opens to a small, curated group at a time. Add your name to the list — and share your link to move up it.

No spam, ever. Just your invitation when a place opens.